thel0102

• Budget preparation and variance analysis • Custodian of the divisional petty cash card including expenses reconciliations and reimbursements • Initiate procurement of goods and services in Navision • Preparation of Capital Expenditure Proposals and follow through till acquisition and delivery • Preparation of departmental reports and presentations • Acquisition, safe keeping and issuing of consumables, safety wear and stationery • Local and foreign travel arrangements for managers and other ZimPhos personnel • Admin and secretarial support for the General Manager and other Heads of Department • Events and meetings (physical and virtual) management • Despatch and receiving of mail • Supervision of drivers, general hands and Receptionist • Typing, mailing and filing correspondence • Diarising the General Manager’s activities • Meeting minuting

• Manning Reception and Switchboard operation • Despatch & receiving of mail • Supervision of drivers • Issuing of consumables and safety wear • Typing, mailing and filing correspondence • Updating and maintaining the Departmental mail list • Meeting minuting

• Updating the subsidiary books of Accounts • Payments, banking and receipting • Group company Cash book, Payables and Receivables Account Reconciliation • Petty Cash handling • Receivables maintenance, invoicing and collections • Payables maintenance • Calculation of sales representative’s commissions • Asset register maintenance • Taxation and statutory payment computations • Assisting in the wage payroll preparation • Inventory records maintenance and stock taking • Assisting in document compilation for the monthly internal and annual external audits

• Manning Reception and Switchboard operation • Despatch & receiving of mail • Supervision of drivers • Issuing of consumables • Typing, mailing and filing correspondence • Updating and maintaining the Departmental mail list • Petty Cash handling • Travel arrangements for managers and other staff

• Calculation of sales representative’s commissions • Sales invoicing • Tender and proposals preparations • Hardware and consumable sales • Travel arrangements for managers and other staff • Manning Departmental Reception and Switchboard operation • Secretarial support for the Software Department staff and Manager • Typing, mailing and filing correspondence • Meeting minuting

• Invoicing for Engineering jobs done and monthly sales reports • Preparation of test reports and certificates • Ordering and issuing of stationery consumables • Secretarial support for the Engineering Manager • Diarising the Engineering Manager’s activities • Typing, mailing and filing correspondence for the Engineering Department • Engineering meetings minuting • Despatch & receiving of mail • Maintaining and updating the Departmental mail list • Manning Reception and Switchboard operation (on relief basis)

• Front office management/reception • Preparing quotations, invoices and monthly booking reports for venue bookings. • Secretarial support for Marketing, Communication and Business Development department • Assisting in setting up appointments and making calls as necessary for the department. • Diarising the Marketing and Training Managers’ activities • Despatch & receiving of mail • Ordering and issuing of stationery consumables • Typing, mailing and filing correspondence • Co-ordinating printing of company publications (magazines) • Assisting in the coordination of corporate events. • Ensuring meetings are effectively organized and minuted

• Sales and order analysis • Ordering dairy products • Product display • Customer care